Job Title:  Administrative Assistant

$2,000 Sign and Stay Bonus!

About Us:

Join a company where the work you do makes a difference!  We are One Team with One Goal.  At STERIS Applied Sterilization Technologies (AST), it’s our philosophy and our way of doing business.  Through a network of over 50 facilities globally, STERIS AST has been committed to providing contract sterilization services to the medical device, pharmaceutical, consumer, and industrial communities for over 40 years.  Our irradiation and gas sterilization services ensure the safety of those who use these products, including our families, our friends, and ourselves.

Position Summary

Assists management in maintaining sales records, files, contracts, payroll (as applicable), purchase orders, accounts payable / receivable (as applicable) and special reports. Serves as a Customer contact and resource. Supports other office personnel by providing back-up support when required and contributes to the overall success and operation of the facility.

What you will do with us:

Customer Relationships (50%)

• Welcomes visitors by greeting them in-person or on the phone; directs visitors by providing instruction, answering questions, or referring to appropriate internal staff. May maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance. 
• Issues and distributes PPE, safety shoes, uniforms and safety vests to visitors and facility employees (as applicable).
• Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance.
• May assist Sales Representatives by maintaining sales files, contracts, price sheets, mailings, and market research (as applicable); provides Customers with general information, facility brochures and service invoices.
• Creates Customer correspondence and may communicate directly with Customers; refers difficult Customer problems to appropriate location Managers or Sales Representatives.

Operational Excellence (50%)

• Administers and controls Customer invoicing by performing data entry.
• Assists plant management and contributes to financial control by collecting and maintaining the account receivables to include Customer master list, aging report and invoice list; maintains accounts payable records (as applicable); issues check requests; provides reports to facility management (as requested); travels to other facility nearby to perform job duties as directed by supervisor (as applicable).
• Protects company confidential information by properly storing, retrieving, and disseminating such information only to those authorized (in accordance with BCP-11.8).
• Assists in maintaining office support by performing other office functions, including payroll and HR functions (as applicable); supports other office personnel or facility departments (as applicable) and as directed by supervisor.
• May assist with or complete other general tasks / responsibilities as assigned.
• Contributes to a team effort by performing in accordance with all STERIS policies, GMP, Lean principles and other directives; supports the directives and decisions of higher-level management and performs other duties as assigned.

Education Degree

• High School Diploma or GED

Required Experience

• Minimum of two (2) years’ experience in clerical, accounting, or similar positions. Six (6) months experience in the use of spreadsheets and word-processing applications.

You will be a great fit if you:

• Requires ability to effectively read, write and verbally communicate. 
• Requires ability to work independently under general guidelines and supervision.
• Requires computer literacy to include word processing, spreadsheet and software capabilities, minimum of Level 2 math skills (four basic arithmetic functions in all units of measurement, decimals ratios, rates, percentages).
• Requires effective interpersonal skills as demonstrated through prior experience.
• Able to adapt to changing duties and responsibilities.
• Requires normal hearing range sufficient to hear alarms, bells, horns, etc.

Reasons you'll love working here:

This is an opportunity to join a company that will invest in you for the long-term. STERIS wouldn’t be where it is today without our incredible people, who take true pride in their work. That’s why we share in our success together by rewarding employees for their hard work. We do this by providing competitive base salary plus bonus (as applicable), comprehensive benefits package that includes medical, dental, vision, paid PTO and holidays, 401K with company match.