Job Title:  Office Administrator

Req ID:  39364
Job Category:  General Administration

Whippany, NJ, US, 07981


At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

$2,000 sign and stay bonus

About us:

At STERIS Applied Sterilization Technologies (AST), We are One Team with One Goal.  Through a network of nearly 60 facilities globally, STERIS AST has been committed to patient safety by providing contract sterilization services to the medical device, pharmaceutical, consumer, and industrial communities for over 50 years.  Our sterilization services ensure the safety of those who use these products, including our families, our friends, and ourselves.

This position works on-site Monday - Friday 8 am - 4:30 pm and offers overtime potential based on business needs.

Provides administrative support for facility management, contributing to the overall success and operation of the facility.  May perform or oversee the performance of activities involved with employee resources, payroll, accounts payable, invoicing, facility purchasing, office equipment maintenance, sales support and other office functions as directed by supervision.  May oversee the work of other office personnel.  Maintains confidentiality of information when appropriate.

What you will do with us:

Customer Relationships (50%)

  • Assists Plant Manager and/or Sales Representative by: maintaining sales files, contracts, price sheets, mailings, market research; provides Customers with facility information brochures; prepares invoices for services; coordinates travel arrangements for visitors, Customers, and facility staff. Creates Customer correspondence; refers difficult Customer issues to appropriate location Managers.
  • Communicates effectively by utilizing accepted business practices in a courteous and professional manner, providing timely and accurate responses and service-oriented assistance to Customers and employees alike.
  • Administers and controls Customer invoicing through maintenance of price book, performing data entry; and creating batch and monthly payment records.

Operational Excellence (50%)

  • Contributes to financial control by collecting (DSO) and maintaining the account receivables including Customer master list, aging report, and invoice list; creating purchase orders and contracts; monitoring office/sales supplies and ordering new supplies within budgetary constraints; maintaining accounts payable records, issuing check requests; controlling petty cash; and providing various accounting reports to facility management.

What you will do with us cont'd:

  • Conducts purchasing functions by receiving purchasing requisitions, and issuing purchasing orders; maintains vendor files, quotes catalogs, and logs books; controls office supply inventory.
  • Contributes to employee record-keeping and morale by assuring the accurate and timely completion of payroll change notices; maintains an inventory of benefits and other personnel-related forms.
  • Maintains facility office equipment by reporting malfunctions to vendors if applicable; ordering repair service, and referring major equipment replacement decisions to immediate supervision.
  • Assists in maintaining facility levels of office support by performing other office functions, including payroll and HR functions. Serves as back-up to other office personnel as directed by supervision; oversees other office personnel's work and performance levels (as applicable). May assist with or complete other general tasks/responsibilities as assigned.
  • Protects company confidential information by properly storing, retrieving, and disseminating such information only to those authorized (in accordance with BCP-11.8).
  • Contributes to a team effort by performing in accordance with all STERIS policies, GMP, Lean principles, and other directives; supports the directives and decisions of higher-level management and performs other duties as assigned.

How you will learn your role:

  • Review work instructions along with vital policies and procedures
  • Take part in on-the-job training, overseen by your Hiring Manager
  • Demonstrate ability to meet the requirements of the job

Education Degree:

Associate degree with 4 years prior experience or High School Diploma or G.E.D. with 8 years prior experience.

You will be a great fit if you can:

  • Be dependable and reliable
  • Be a collaborative team player
  • Be attentive to detail
  • Ability to effectively read, write and verbally communicate, occasionally making oral presentations to groups of people.
  • Ability to work independently under general guidelines and supervision.
  • Requires computer literacy to include word processing, spreadsheet and software capabilities.
  • Requires a minimum of Level 2 math skills (four basic arithmetic functions in all units of measurement, decimals ratios, rates, percentages).
  • Effective interpersonal skills as demonstrated through prior experience.
  • Ability to adapt to changing duties and responsibilities.

Reasons you'll love working here:

This is an opportunity to join a company that will invest in you for the long-term. STERIS wouldn’t be where it is today without our incredible people, who take true pride in their work. That’s why we share in our success together by rewarding employees for their hard work. We do this by providing competitive base salary plus bonus (as applicable), a comprehensive benefits package that includes medical, dental, vision, paid PTO and holidays, 401K with company match.


STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention.  WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare, life sciences and dental products and services. STERIS is a $5 billion, publicly traded (NYSE: STE) company with approximately 17,000 associates and Customers in more than 100 countries.

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer.  We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law.  We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location’s HR Office during normal business hours.

Req ID:  39364
Job Category:  General Administration

Whippany, NJ, US, 07981

Nearest Major Market: New Jersey

Job Segment: Administrative Assistant, Accounts Payable, Payroll, Healthcare Administration, Facilities, Administrative, Finance, Healthcare, Operations