Accounts Payable Assistant

Position Summary

To assist in all processes within the Accounts Payable function facilitating payments to suppliers and maintaining accurate ledgers within Oracle.

Duties

• Input invoices onto the financial accounting system, Oracle. Achieve KPI performance measures where applicable.
• Maintain correct coding of invoices working with sites and accountants.
• Understand the process for purchases requiring a purchase order, Non-PO and blanket PO.
• Looking after new supplier set ups, confirmation of new supplier bank details and changes to existing suppliers bank details.
• Understand the blanket PO process.
• Ensure invoice queries are dealt with promptly. This includes sending queries to other departments as required.
• Investigate and resolve invoices not matched for payment on the Oracle system, known as the ‘on-hold’ report.
• Ensure receipting or alternative process controls are up to date at sites.
• Audit expense claims in line with Group Policy and VAT principles. Validate supporting documentation.
• Review and investigate where appropriate GRNI for supplier accounts, act as backup for Accounts Payable Lead, other ad-hoc duties including backup cover of reception.

Specific Work Requirements

1. Reporting - Extract data required for SOX and Audit and liaise with internal and external auditors where necessary.
2. Working with Change
3. Look for ways of improving the processes within the department.
4. Work efficiently with others within the team daily.
5. Work collaboratively with the wider finance team.
6. Ensure that you have a full understanding of each area within the department.
7. Highlight to your manager where you have any training needs.
8. Undertake any reasonable requests from your manager
9. Provide any information that is requested from Finance and Operational Management in a timely manner.
10. Be aware of the responsibilities placed on them under the Safety, Health and Welfare at Work Act 2005 to ensure that the agreed health and safety training shall be mandatory for all members of staff.

Education Degree

Required Experience

• Educated to degree level or equivalent and/or demonstrate working at this level.  
• Studying or willing to study for CIMA / ACCA
• Accounts Payable experience
• Balance sheet accounts reconciliation experience
• Good communication skills

Skills

1. Self-motivated and enthusiastic.
2. Excellent customer service skills.
3. Ability to work under pressure.
4. Ability to escalate supplier issues within the business to avoid being placed on stop or advanced to legal measures.
5. Good communication skills
6. Questions the status quo.
7. Team worker.
8. Excellent attention to detail.
9. Excellent planning and organisational skills
10. Competency of Microsoft packages, including Excel.