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Title:  Administrator

Req ID:  15649
Category:  General Administration
City:  Reading
State:  RDG
Postal Code:  RG30 1AH
Description: 

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

Position Summary

Duties

Duties - cont'd

Education Degree

Required Experience

 

Job Description – Administrator

Job Title:        Administrator
Reports To:    General Manager
Accountable To:    General Manager


Hours:        37.5

Organisation Structure
 

JOB PURPOSE        
•    To provide secretarial services to the General Manager and administrative and clerical support to meet the requirements of the company.

COMMUNICATION & WORKING RELATIONSHIPS

Internal to Steris
General Manager
Production Manager
Deputy Production Manager’s
Quality
Employees of the company

External:
Visitors through reception and liaison with suppliers
Health Service and Health Service staff and representatives

DUTIES AND RESPONSIBILITIES 
1.    Reception duties – answering telephone calls and dealing with customers.
2.    General administration, filing photocopying, faxing and opening mail.
3.    Word processing of correspondence using various IT packages.
4.    Assisting with the general running of the office.
5.    Ordering and maintenance of stationery to agreed levels.
6.    General finance administration including the raising of cheques, filing and recording of invoices and raising of purchase orders.
7.    Keeping and maintaining records on external repair of instruments.
8.    Assisting the Deputy Production Manager (Training) with regard to acquiring, storing, processing and retrieving information in relation to staff and providing administrative support.
9.    Assisting the Deputy Production Manager (Training) with the processing of applications for employment including involvement with advertising, short listing, setting up interviews and corresponding with successful and unsuccessful candidates.
10.    Ensuring that records of all unsuccessful short listed candidates are kept for a period of 6 months and maintaining a job interview assessment form for each of the applicants.
11.    Assist with production and design of employment advertisements for the press and local job centres.
12.    Process time sheets sickness/absence annual leave/holiday requests.
13.    Processing of information for Job Descriptions, Contracts of Employment and updating/issuing of Handbooks to staff as required by the Deputy Production Manager (Training).
14.    To arrange meetings, conference and any internal or external events.  To ensure catering arrangements and equipment bookings are in place
15.    .To undertake any other duties or tasks as reasonably required.

HEALTH AND SAFETY/RISK MANAGEMENT
The jobholder will comply with the Health and Safety At Work Act 1974 and other supplementary legislation and is required to take reasonable care to avoid injury during the course of work and co-operate with the Trust’s and Company’s Health and Safety policy and statutory regulations.  
To use in a proper safe manner the equipment and facilities provided.
To refrain from wilful misuse of, or interference with, anything provided in the interest of health and safety and any action, which might endanger yourself and others.
To report as soon as practical accidents, hazards and untoward incidents and to ensure that accident forms are completed.
EQUALITY AND DIVERSITY

The jobholder must co-operate with all policies and procedures designed to ensure equality of employment.  Co-workers, customers and visitors must be treated equally irrespective of gender, ethnic origin, age, disability, sexual orientation, religion etc.

CONTINUOUS PROFESSIONAL DEVELOPMENT

The jobholder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.  The jobholder will undertake all mandatory training required for the role.

RESPECT FOR PATIENT CONFIDENTIALITY

The jobholder should respect patient confidentiality at all times and not divulge patient information unless sanctioned by the requirements of the role.

SPECIAL WORKING CONDITIONS

Physical Effort
•    There is a frequent requirement of sitting and standing in a restricted position for several long periods of time, ie whilst undertaking typing duties.
Mental Effort    
•    To be able to maintain concentration where the work pattern is predictable for example, maintaining high standards of accuracy. 

Emotional Effort
•    Exposure to distressing or emotional circumstances is rare.

Working Conditions
•    There is a frequent requirement to use a VDU.

 
Personnel Specification

Job Title    Administrator

Employer  STERIS  (  Synergy Health (UK) Limited, Decontamination Services Division)

Location    Decontamination Services Units

Factor    Essential Criteria    Additional/Useful
Qualifications    Educated to a good general standard with demonstrable verbal and numerical abilities.    
Training    Demonstrate evidence of continuing professional development and training.

RSA Typing III or equivalent experience.

 IT qualification.    
Experience    Previous experience in a secretarial/administrative role.    
Knowledge & Skills    Ability to carry out instructions accurately.

Ability to follow procedures.

Excellent IT skills and knowledge of MS Word, MS Excel and Powerpoint.

Awareness of HR policies and procedures.

Excellent organisational skills and time management skills.

Excellent communication skills and customer care skills.    
Personal Qualities    Ability to:

Work in a team environment.

Adopt a flexible approach to work.

Work in partnership.

Work under pressure to deadlines.

Pay attention to detail. 

Produce high standards/quality work.    
Other Requirements    Must be willing to work flexible hours if the need arises.

Able to fulfil Occupational Health requirements for the post including clearance of blood borne viruses in compliance with Company/customer policy.    

Req ID:  15649
Category:  General Administration
City:  Reading
State:  RDG
Postal Code:  RG30 1AH


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