Job Title:  Administrative Assistant

Position Summary

We are looking for an Administrative Assistant to provide administrative support to our facility senior manager and her team in our Lenexa Operations facility.  This individual will be the first point of contact, at the receptionist area, and will greet visitors, customers, and staff.  This role provides smooth day-to-day administrative support such as updating, data entry, compiling operations reports, employee communications, scheduling appointments, maintaining calendars, assisting with supporting manager and functional teams in completing work assignments.  Duties may be complex in nature and may involve access to confidential information. 

Duties

•  As the first point of contact, sits at the front desk and greets visitors.  Assists in daily business of managers which includes general office work, answering phones, word processing, and data entry.  Provides administrative support and assists others in Operations, Shipping & Receiving, and Quality to ensure completion of work.  
• Handles multiple projects/assignments and delivers results timely and accurately. 
• Performs a variety of administrative duties for managers and staff, such as logistics, meetings preparation, material preparation, ordering meals, and setting up events. 
• Ensures company communication is posted on bulletin boards or electronic employee monitors. 
• Coordinates and manages the needs of the operation's facility.  
• Makes meeting arrangements including setting up rooms/venues, orders office supplies, and meals/food for breakfast, breaks, and lunches. 
• Prepares meeting material for conferences and groups. 
• Coordinates the efficient operation of the office by maintaining confidential and general files, ordering supplies, maintaining information organized and performing all other relevant duties for senior manager.  
• Prepares and edit reports and presentations.

Duties - cont'd

• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Organizes work using tools such as MS Excel, Word or Powerpoint. 
• Prepares reports for management staff.  May
• Analyze data and highlights anomalies and discrepancies. 
• May be tasked with ensuring building contracts and service agreements such as cleaning, landscaping, machine and equipment calibration to ensure they are up to date and working effectively. 

#LI-MM1

Education Degree

Required Experience

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• Experience as Administrative Assistant of 2-3 years.  
• Experience in working with MS Office Suite (Word, Excel, PowerPoint).  
• Experience in multi-tasking and working on several projects at once to completion.  
• Experience in working in high-energy office/facility situation and willing to provide support where necessary.  

Preferred Experience

• Experience in working in a high activity work environment.  
• Experience in floating to different departments to provide support with work assignments.  
• Can-do attitude with a positive demeanor.  
• Experience using Oracle.  

Skills

• Proven ability to exercise sound judgment and maintain confidentiality.  
• Strong typing skills with proficiency in Microsoft Office.  Proficient Computer Skills (MS Office, Word, Powerpoint, Excel).  
• Proven ability to manage time without direct supervision. 
• Excellent telephone and customer contact skills.
• Excellent verbal and written communication skills.
• Excellent Customer Service.  
• Attention to Detail.  
• Reliable and Dependable.