Senior Executive Accounts & Administration

Position Summary

Senior Executive Accounts & Administration

Duties

Direct day-to-day and recurring functions of Finance Operation- 85%

Accounts Payable

• Converting PR to PO and ensure all coding are correct

• Expenses claim audit to ensure correctly assigned to accounting codes

• Matching of PR/PO to supplier invoice and DO before record in Oracle.

• Process payment for local and oversea suppliers

• Verify payment voucher and ensure payment transactions recorded correctly 

Accounts Receivable 

• New customer creation for all sites.

• Maintenance of customer data for all sites.

• Monitor the daily customer invoices(all sites) interface from IFS/ODMS to Oracle and liaise with IT Team for any errors.

• Preparing weekly and monthly sales report for Kulim & Batu Kawan site

• Responsible for customer collection for Kulim & Batu Kawan Site.

Duties - cont'd

Cash Management 

• Preparing weekly and monthly cashflow report

• Monitor the cashflow requirement for daily operation and capex project

• Bank reconciliation-ensure all transaction are properly recorded Accounts

• Review and monitor general ledger accounting to ensure enter correct account code and prepare of accounting journals for monthly closing

• Prepare Bank Balance Sheet items reconciliation in Blackline

• Prepare Sarbanes-Oxley Act (SOX) Internal Audit’s walkthrough checklists and documentation

• Liaise with external auditor and tax agents and ensure all information requested is provided on time, accurate and complete. 

• Ensure audited accounts and tax is prepared, check for accuracy and filling on time Job Description 2

Payroll

• Ensuring all payroll transactions for Kulim & Batu Kawan employees are processed efficiently by checking, calculating, and entering data for payroll payment on monthly basis & submit to payroll outsource and ensuring timely payment of payroll and statutory payment. 

Others – 15%

• Monitor closely approved CAPEX to ensure all completed CAPEX can be reserve on time into account system

• Monitor CAPEX cost is within the budget.

• Drive/support successful completion of corporate initiatives & projects

• Preparing ad hoc financial reporting as needed

Education Degree

Required Experience

•    At least 3 to 5 year’s experience in related field
•    Decision making or problem-solving authority