Senior Administrative Assistant

Position Summary

Perform general and secretarial duties assigned by the Plant Director and other assigned management personnel. The position requires minimal supervision and demands the ability to use discretion in making decisions related to the duties. Entrusted with the processing of highly personal and confidential material.

Duties

1. Welcomes visitors by greeting them in person or on the phone in a friendly and professional manner.
2. Directs visitiors by providing instruction, answering questions or referring to appropriate internal staff. May maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance.
3. Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service oriented offers of assistance.
4. Coordinate use of travel offices and conference rooms.
5. Arrange travel reservations for office personnel, eg: hotel accommodations, auto leasing.
6. Schedule and confirm appointments for clients, customers, or employees
7. Coordinate factory/display area tours, temporary office space, conference rooms, etc.
8. Protects company confidential information by properly storing, retrieving and disseminating.
9. Schedule appointments and coordinate meetings in & out site for facility Director.
10. Complete forms in accordance with company procedures.
11. Compose, type, and distribute meeting notes, routine correspondence, and reports.
12. Maintain scheduling and event calendars.
13. Track projects, and contribute to committee and team work.
14. Create and maintain reports, organizational charts and graphs utilizing spreadsheets, presentation software
15. Sort mail, prepare correspondence for mailing.
16. Prepare expense reports, purchase orders, cash advances, and check requests.
17. Operate office equipment for spreadsheet, word processing, database, presentations and other applications.
18. Active participation of the SAFETY, CONTINUOS IMPROVEMENT and TRAINING initiatives, which include but are not limited to: A3 Certification and projects, STOP Observations, Monthly Safety Audits, SQDC board maintenance, upgrade and administration of KPI for the area, propose and execute CIP (Cost Improvement Projects), upgrade and maintenance of initiatives using Dploy system.
19. Responsible for indirect purchasing; procurement for facility supplies to include front office

Education Degree (Preferred)

Required Experience

1. 4 to 5 years experience as administrative assistant.
2. Proficient in word processing, spreadsheet, presentation, and email software applications (e.g. Excel, Word, Power Point, Outlook).
3. Bilingual

Skills

1. Requires hearing and the ability to speak and communicate effectively with others.  May include the use of assistive devices.
2. Excellent organization, written and verbal communication skills.
3. Must display a high degree of professionalism, confidentiality, and integrity