Administrator

Position Summary

The Office Administrator is a cross-functional position, performing several important administrative and office tasks, interacting with Customers and all departments within the company. At all times ensuring the office administration operations run smoothly. 

Duties

• General office administration duties – phones and reception, handle and distribute incoming and outgoing mail, maintain general office administration records. 
• Oversee stock of office and kitchen supplies, ensuring adequate stock levels are maintained. 
• Maintain general office administration records.
• Setting new Customers up on systems – Oracle, Access and NAV. 
• PO process (Email, Salesforce) ownership – Check PO to ensure they are correct – Check overdue POs.  
• Support Accounts department with invoicing and purchase order activities, check invoice list weekly and at month end to ensure accurate data. 
• Liaise with Accounts department on Customer and Supplier queries.  
• Co-ordinate Customer onsite visits 
• Provide support to the Senior Management team and other staff as required.   
• Customer Focus: Understands the importance of meeting internal and external Customers.  

Education Degree

Required Experience

• Minimum of 2 years’ experience in a similar administrative role. 
• Demonstrated experience providing comprehensive administrative support to senior staff or teams.
• Strong track record of managing competing priorities in a fast‑paced environment.
• Experience handling confidential information with discretion and professionalism

Skills