Administrative Assistant

Position Summary

Assists management in maintaining sales records, files, contracts, payroll (as appliable), purchase orders, accounts payable / receivable (as applicable) and special reports. Serves as a Customer contact and resource. Supports other office personnel by providing back-up support when required and contributes to the overall success and operation of the facility.

This is a fully onsite position. The schedule is Monday - Friday from 8-5pm MST at our location in El Paso TX. 

What You'll Do as an Administrative Assistant

• Customer Relationships (50%)
• Welcomes visitors by greeting them in-person or on the phone; directs visitors by providing instruction, answering questions, or referring to appropriate internal staff. May maintain security by monitoring visitor logbook, issuing and controlling visitor badges and controlling entry to facility from main entrance.
• Issues and distributes PPE, safety shoes, uniforms and safety vests to visitors and facility employees (as applicable).
• Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance.
• May assist Sales Representatives by maintaining sales files, contracts, price sheets, mailings, and market research (as applicable); provides Customers with general information, facility brochures and service invoices. Creates Customer correspondence and may communicate directly with Customers; refers difficult Customer problems to appropriate location Managers or Sales Representatives.

• Operational Excellence (50%)
• Administers and controls Customer invoicing by performing data entry.
• Assists plant management and contributes to financial control by collecting and maintaining the account receivables to include Customer master list, aging report and invoice list; maintains accounts payable records (as applicable); issues check requests; provides reports to facility management (as requested); travels to other facility nearby to perform job duties as directed by supervisor (as applicable).
• Protects company confidential information by properly storing, retrieving, and disseminating such information only to those authorized (in accordance with BCP-11.8).
• Assists in maintaining office support by performing other office functions, including payroll and HR functions (as applicable); supports other office personnel or facility departments (as applicable) and as directed by supervisor. May assist with or complete other general tasks / responsibilities as assigned.
• Contributes to a team effort by performing in accordance with all STERIS policies, GMP, Lean principles and other directives; supports the directives and decisions of higher-level management and performs other duties as assigned.

The Experience, Skills, and Abilities Needed

Required: 

• High school diploma or GED
• Minimum of two (2) years’ experience in clerical, accounting, or similar positions.
• Six (6) months experience in the use of spreadsheets and word-processing applications.
• Requires ability to effectively read, write and verbally communicate.
• Requires ability to work independently under general guidelines and supervision.
• Requires computer literacy to include word processing, spreadsheet and software capabilities, minimum of Level 2 math skills (four basic arithmetic functions in all units of measurement, decimals ratios, rates, percentages).
• Requires effective interpersonal skills as demonstrated through prior experience.
• Able to adapt to changing duties and responsibilities.
• Requires normal hearing range sufficient to hear alarms, bells, horns, etc.

What STERIS Offers

We value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being and financial future.

Here is a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (9) added Holidays
• Excellent Healthcare, Dental and Vision Benefits
• Long/Short Term Disability Coverage
• 401(k) with a company match
• Maternity and Paternity Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued education programs
• Excellent opportunities for advancement in a stable long-term career