Accounts Payable Assistant

HOW YOU WILL MAKE A DIFFERENCE

WORKING PATTERN

• Mon-Fri, 09:00 - 18:00 or 08:30 - 17:00 (40 hours per week)

• Hybrid working: 3 days in the office, 2 days working from home

WHAT YOU WILL DO

The Accounts Payable Assistant will assist in all processes within the Accounts Payable function facilitating payments to suppliers and maintaining accurate ledgers within Oracle.

General

• Maintain good relationships with suppliers.
• Understand the process for purchases requiring a purchase order and Non-PO.
• Achieve KPI performance measures where applicable.
• Extract data required for SOX and Audit and liaise with internal and external auditors where necessary.
• GRNI Maintenance.
• Prepayment allocation and maintenance.
• Maintain a log of all items over 60 days with reasons for non-payment.

Inputting and query resolution

• Input invoices onto the financial accounting system, Oracle.
• Maintain correct coding of invoices working with sites and accountants.
• Understand the blanket PO process.
• Ensure invoice queries are dealt with promptly. This includes sending queries to site Administrators as required.
• Investigate and resolve invoices not matched for payment on the Oracle system, known as the ‘on-hold’ report.
• Reconcile supplier statements to supplier ledger accounts on Oracle.
• Audit expense claims in line with Group Policy and VAT principles. Validate supporting documentation.
• Process the expense claims from STERIS Associates within region.

Master data

• Undertake all actions to enable the set up of any new suppliers and or action requested supplier changes to be processed within a set SLA.
• Undertake all requested master data analysis to create “clean and efficient” master data files.
• Continually strive to improve the Accounts Payable processes through analysis of data within the Supplier Master data as well as wider Accounts Payable data.

Streamlining

• Analyse the reasons for payments not coming into the payment run and resolve these where possible, including requesting missing bank account information.
• Supplier account reconciliation on allocated accounts.
• Convert the purchase requisition to a valid purchase.
• Look for ways of streamlining suppliers by categories which enables an efficient purchasing process.
• Review and investigate where appropriate GRNI for supplier accounts.

Working with Change

• Look for ways of improving the processes within the department.

Team Working

• Work efficiently with others within the team daily.
• Work collaboratively with the wider finance team.
• Ensure that you have a full understanding of each area within the department.
• Highlight to your manager where you have any training needs.
• Undertake any reasonable requests from your manager.
• Provide any information that is requested from Finance and Operational Management in a timely manner.

SKILLS

• Dutch language would be an advantage but are not essential.
• Excellent customer service skills.
• Ability to work under pressure.
• Ability to escalate supplier issues internally to prevent account holds.
• Be a strong team player.
• Good attention to detail & accuracy.
• Good planning and organisational skills.
• Competency of Microsoft packages, including Excel.