Job Title:  Instrument Management Coordinator

Req ID:  39499
Job Category:  Clinical Support, Operations & Education

Chicago, IL, US, 60612


At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

Position Summary

Provide support and coordination regarding instrument management functions to include purchasing, inventory, repair and maintenance and tracking system maintenance.  This individual must also ensure a collaborative working relationship with the customer and manage instrumentation for multiple departments.


  • Responsible for managing to customer budget related to instruments. Ensures solid communications related to budget adherence to customer requirements. Includes proposing budget modifications to customer for inventory – replacements and additional inventory needs.
  • Manages instrumentation, device, and product purchasing and inventory.
  • Manages instrument and device repair and maintenance program.
  • Provides on-site support and communication to assigned facilities with a focus on efforts to provide cost savings to the hospital by ensuring all surgical tools are functioning properly for their intended purpose.
  • Collaborates with the System Executives, Director of Surgery, OR team, Perioperative team, leaders/coordinators, and SPD manager to plan and implement updates to count sheets, preference cards, tray reconfigurations, and inventory lists. Will also collaborate with managers to review and reset appropriate care and handling processes.
  • Maintains and updates instrument Tracking System (when applicable/assigned)
  • Manages and maintains required sterilization assurance materials and supplies for departmental needs.
  • Documents daily cost savings initiatives, with total monies saved, and reports potential barriers to implementation.
  • Communicates regularly with the STERIS IMS Account Manager and support teams to ensure customer needs are met daily and any issues are resolved promptly.

Education Degree

  • High School Diploma or GED

Required Experience

  • Minimum of three years’ experience working with surgical instruments/devices and/or as SPD/SCPD technician required.
  • Basic understanding of medical instrumentation and devices. 
  • Must be knowledgeable and able to work efficiently within the Microsoft Office suite (including Word and Excel). Must be capable of learning and working efficiently in ERP systems. Must be capable of learning additional software as required.
  • SPD Technician Certification required.
  • Must maintain valid Driver’s License and vehicle insurance to meet travel requirements.
  • Supports and maintains compliance with STERIS IMS established policies and procedures, the assigned facility and those of the Department of Health, JCAHO, OSHA, CDC, AAMI, AORN standards, and Original Equipment Manufacturer (OEM) Instructions for Use (IFUs).
  • Communicates in a professional manner verbally and in writing to all hospital staff and company employees. Maintains a professional relationship with all facility departments to ensure effective, efficient support to the patient caregivers.
  • Represents STERIS IMS, self and profession positively in all public arenas.
  • Refers all decisions beyond personal scope of responsibilities to STERIS IMS leadership.
  • Communicates to STERIS MS leadership all non-compliance with regulatory and safety issues.
  • Adheres to STERIS IMS / facility dress requirements, is neat and well-groomed at all times.
  • Leads and participates in in-services and educational offerings provided by STERIS IMS in the facility.
  • Promotes best demonstrated practices with co-workers through open communication and continuous improvement of skills.
  • Follows chain of command within hospital and STERIS IMS regarding identified problems or issues to ensure proper communication and resolution.
  • Assists in providing timely resolution to issues or concerns.
  • Completes documentation required by STERIS IMS related to Standard Operating Procedures or facility policies.
  • Must be able to be compliant with hospital/customer credentialing requirements.

Preferred Experience

  • Associate degree from an accredited two-year college or technical school preferred.


STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention.  WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare, life sciences and dental products and services. STERIS is a $5 billion, publicly traded (NYSE: STE) company with approximately 17,000 associates and Customers in more than 100 countries.

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer.  We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law.  We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location’s HR Office during normal business hours.

Req ID:  39499
Job Category:  Clinical Support, Operations & Education

Chicago, IL, US, 60612

Nearest Major Market: Chicago

Job Segment: Facilities, Patient Care, Instrumentation, Infection Control, Manager, Operations, Healthcare, Engineering, Management