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Job Title:  Supervisor, Accounts Payable

Req ID:  17744
Job Category:  Finance
Country:  US
State:  AL
City:  Birmingham
Zip:  35222
Description: 

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

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Position Summary

This position is responsible for overseeing and performing the day-to-day activities of Accounts Payable.  Assist in managing and performing all aspects of accounts payable function(s) - payment, prepaid, expenses, claims, returned goods/credits, and vendor correspondence. Assume decision-making responsibilities in the absence of the manager. Manage the operation of issuance of checks in accordance with cash budgets and vendor terms.  Manage the operation of imaging accounts payable documents. Manage the operation of the vendor correspondence. Direct and monitor the activities, scheduling and work assignments of up to 10 employees. Supervise employment procedures, staffing levels, performance reviews, and employee relations’ issues. Communicate with vendors, buyers, field and all departments within the company to resolve reoccurring problems pertaining to vendor claims. In addition, this position is responsible for the accuracy and efficiency of the accounts payable functions, ensuring that all payment requests are processed in a timely manner and oversees the payment of invoices, while performing a variety of accounting assignments. 

Duties
  • Supervise accounts payable staff, including performance evaluation, training, counseling, scheduling and assignment of work
  • Resolve daily problems and issues concerning the department
  • Respond to inquiries from vendors, managers and other departments concerning AP transactions
  • Maintains amicable relations with vendors
  • Ensure the Accounts Payable employees maintain good relations with suppliers by responding immediately to adverse situations, resolving disputes in a timely manner
  • Schedule payments to vendors in accordance with cash budgets and vendor terms
  • Direct and monitor the processing of checks through the accounts payable system to ensure checks are issued timely and when necessary voided, according to company policies and departmental procedures
  • Ensure credits and discounts are taken timely to improve cash flow
  • Discuss stop payment issues with cash management
  • Direct and monitor the imaging of AP documents to ensure all documents are imaged and retrievable
  • Advises departments regarding the proper processing of invoices to expedite payment
  • Monitor and direct month-end closing procedures
  • Determine and recommend disciplinary actions
Duties - cont'd
  1. Develop and maintain a work environment which supports a high level of motivations, productivity and morale and ensures fairness for each employee in the department
  2. Interview and select accounts payable staff
  3. Ensure employees are performing their jobs in accordance with company and department policies, procedures and philosophies
  4. Maintain a professional attitude and appearance at all times
  5. Assume decision making responsibilities in the absence of the manager
  6. Maintain current practices and procedures and administer change where needed
  7. Involved in developing, upgrading and maintaining AP systems
  8. Work with IT to solve system problems for AP
  9. Provide input to prioritize available IT resources
  10. Involved in analyzing and researching future technology as it relates to AP
  11. Lead and/or assist in special projects as determined by Accounting Manager
  12. Coordinate year-end processing of 1099s
  13. Perform duties inherent in all supervisory, professional and administrative positions

Perform all other duties as assigned

Education Degree
  • Associate's Degree
Required Experience
  1. Minimum of three years of experience processing accounts payable invoices, bills and expense required.  3 years experience
  2. This position requires analytical and problem solving skills. In specific, an ability to research discrepancies, analyze data, drawing conclusions, and then implementing recommendations. 3+ years experience
  3. Experience supervising a team is preferred. 0-2 years experience
  4. This position requires a high degree of interpersonal competence in order to carry out the tasks required to supervise people and communicate effectively with vendors. 2+ Years
  5. Must be able to work well with other departments and be committed to providing exceptional service.
  6. Requires a detail-oriented individual, who strives for accuracy, with knowledge of basic accounting principles, computer literacy and familiarity with Microsoft Office software, Internet software, and accounting software.
  7. Must be able to work independently with little supervision and possess the ability to prioritize, organize and plan work under own initiative.
  8. Must be able to handle multiple deadlines efficiently.
  9. Good mathematical skills.
  10. Ability to use good judgment and common sense when interfacing with outside contacts and performing job functions.
  11. Analytical ability.
  12. Ability to comprehend A/P coding procedures.
  13. Ability to meet deadlines

 

STERIS is a $3B, publicly traded (NYSE: STE) organization with approximately 12,000 associates worldwide and operates in more than 100 countries.

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer.  We are committed to equal employment opportunity and the use of affirmative action programs to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law.  We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location’s HR Office during normal business hours.


Nearest Major Market: Birmingham

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