Job Title:  Assistant Manager, Accounts Payable

Position Summary

Reporting to to the Senior Manager Accounts Payable, Credit & Risk (SMAPCR) this is a new role within our Accounts Payable department. 

Leading a team of AP assistants the purpose of the role is to assist in the management and co-ordination of all processes within the Accounts Payable function, including administration.

Facilitating payments of invoices from suppliers, maintaining end to end process in place. Supports the full procure to pay process operated by the business and maintaining the optimum aged trade creditor balances and accurate ledgers within Oracle.

 Working to agreed STERIS risk policies and procedures with sign off from SMAPCR

Duties

Duties of the role include but are not limited to:

  Setting and executing of the 3-year rolling plan for the assigned Accounts Payable function within the geography in conjunction with SMAPCR. 

  Accountable to deliver yearly team targets and objectives in line with defined KPI’s and strategy through ledger and objective reviews with direct reports as well as the wider department. 
    Ensure compliance with Corporate polices, Accounts Payable policy, SOX principles and procedures within the Accounts Payable function.
    Establish professional working relationships and collaboration with business partners in geography through regular communication flows and visits as well as team members and peers within the team. 
    Continually strive to improve the Accounts Payable procedures and processes through setting and leading projects within the department. 
    Monthly execution of GPS Check in discussions and 1-2-1 performance reviews with direct reports to maximize potential. 
    Delegate team tasks to enable all tasks and processing activities are done so in a timely manner and to attain objectives. 
    Update team through the team board and regular team meetings.
    Recruitment of direct reports in conjunction with SMAPCR and or TL. 
   Create and distribute regular KPI reporting files to allocated business partners and stakeholders for all ledgers in remit as well as any ad-hock KPI requests.
  Ensure all invoices, regardless of their type (PO, Pre-payment, etc) are correctly coded and processed in line with procedures in a timely manner including resolution of invoice queries.
   Working with entity stakeholders to ensure all query resolution and other relevant information to process invoices is received and processed on time to ensure payment deadlines are met. 
   Maintain and reconcile the Accounts Payable ledger GRNI register.  Process the full expense claims cycle from STERIS Associates within region.
Run the regular payment cycles, consistent of but not limited to, manual, standard,  and currency payments including cashflow forecasting.
  Ensure non-posted and unallocated outgoing payments are minimal and completed files are to treasury requirements. 
   Support any wider finance projects such as acquisitions related to the Accounts Payable function. 
   Update SMAPCR on team, ledger, and project progress.

   Regular production of analytical KPI data for internal and external stakeholders. 

Lead and participate in any site reporting meetings

 Look for ways of improving the processes within the department in line with wider finance group objectives. 
Participate in Kaizen requests and requirements.

 

Preferred Experience

•    Proven experience of Accounts Payable lead position.
•    Proven experience of People management and leading a medium size team
•    Initiative-taking and enthusiastic.
•    Communicator and customer service skills.
•    Ability to work under pressure.
•    Mathematical and analytical mindset.
 

• Oracle.
• Microsoft package.
• Working towards or APA or AAT Qualified.

Skills

    Results focused.
 Questions the status quo.
 Team worker.
Diligence.and attention to detail
Planning and organisational skills